Newcastle Nomads Futsal Club Incorporated
Effective Date: 31st March 2026
1. Who We Are
Newcastle Nomads Futsal Club Incorporated (ABN: 12193883812) is committed to protecting your privacy and handling your personal information in accordance with the Australian Privacy Principles under the Privacy Act 1988 (Cth).
Contact details:
Email: play@nomadsfutsal.com.au
Location: Newcastle, NSW 2300, Australia
2. What Information We Collect
We may collect personal information that is reasonably necessary to deliver our programs, services, and website experience.
This includes:
- Full name
- Date of birth
- Contact details, including email and phone number
- Parent or guardian details for participants under 18
- Emergency contact information
- Medical or injury information relevant to participation
- Registration and attendance information
- Photos and videos of participants
- Website usage data (via cookies and analytics tools)
We do not collect sensitive information unless it is necessary for participation, such as medical details.
3. How We Collect Your Information
We collect personal information in the following ways:
- Online registration forms
- Website forms and email signups
- Direct communication (email, phone, or in person)
- Participation in training sessions, camps, or events
- Automatically through our website via cookies and analytics tools
4. How We Use Your Information
We use your information to:
- Register participants for programs and competitions
- Communicate important updates, schedules, and changes
- Provide coaching and ensure participant safety
- Manage attendance and program delivery
- Send marketing and promotional updates
- Improve our services and website experience
By providing your details, you consent to receiving communications related to Newcastle Nomads activities. You can unsubscribe from marketing emails at any time.
5. Children’s Privacy
Many of our participants are under 18.
We only collect personal information about children with the consent of a parent or guardian. Parents or guardians are responsible for providing accurate information and giving consent for participation.
6. Photos and Media
We may take photos and videos during training sessions, camps, and events.
These may be used for:
- Social media
- Website content
- Marketing and promotional materials
By registering for our programs, you consent to the use of images and videos unless you explicitly notify us otherwise in writing.
7. Disclosure of Information
We may share personal information with:
- Coaches, staff, and volunteers involved in program delivery
- Service providers who support our operations (such as email platforms)
- Governing bodies or sporting organisations where required
We do not sell or rent personal information to third parties.
8. Third-Party Services
We use trusted third-party platforms to operate our website and services, including:
- Google Site Kit (analytics and website insights)
- Omnisend (email marketing and communications)
These providers may store data on secure servers, including outside Australia.
9. Cookies and Website Tracking
Our website may use cookies and similar technologies to:
- Understand how visitors use our website
- Improve performance and user experience
- Support marketing and communication efforts
You can control cookies through your browser settings.
10. Data Security
We take reasonable steps to protect personal information from misuse, loss, unauthorised access, modification, or disclosure.
However, no online system is completely secure, and we cannot guarantee absolute security.
11. Access and Correction
You may request access to your personal information or ask us to correct it if it is inaccurate.
To do so, please contact us at:
play@nomadsfutsal.com.au
12. Complaints
If you believe your privacy has been breached, you can contact us using the details above.
We will respond within a reasonable timeframe.
If you are not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC).
13. Changes to This Policy
We may update this Privacy Policy from time to time.
The latest version will always be available on our website.